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Punta Gorda - City Departments

About the Department

Karen Smith
CITY CLERK

The City Clerk is appointed by the City Council and serves in many capacities, including serving as a link between the City Council and their constituency. This is accomplished by assisting the Councilmember with requests for information, answering telephone and written inquiries, keeping Council apprised of pertinent issues, maintaining a Council calendar and distribution of daily mail.

The City Clerk's Office is responsible for recording minutes of the City Council and all City boards and committees, maintenance of the Municipal Code of Ordinances, City records management, business licensing, conduct of municipal elections and ensuring the legislative process is "open and public" by notifying citizens who might be impacted by City decisions. The City Clerk publishes and posts notices, ordinances and resolutions as required by law.

In addition, the City Clerk prepares special recognitions, proclamations and commendations as well as a comprehensive guide for new residents. The City Clerk's Office handles miscellaneous administrative matters assigned by the City Council.

City Council Meetings - The City Clerk attends all City Council meetings to record actions taken. Minutes are transcribed in draft form and are presented to the City Council for approval at the next regularly scheduled meeting. In addition, the City Clerk's Office follows up on all action taken by the City Council at the meeting. This includes arranging for approval and execution of all agreements, ordinances, resolutions and other official documents approved by the City Council and certifying and attesting to Council action. The City Clerk's Office also coordinates the audio taping of all City Council meetings.

Municipal Code of Ordinances - The City Clerk is responsible for the continuous updating of Punta Gorda's Code of Ordinances.

Records Management - As a manager of public records, the City Clerk oversees the legislative history of the City Council. The City Clerk's Office administers the citywide Records Management Program in accordance with an approved Records Retention Schedule. The City Clerk is responsible for care and custody of all official records and documents of the City and researches and disseminates information for staff and the public. These records include all City deeds, contracts, leases, ordinances, resolutions, minutes and the Municipal Code of Ordinances. To place a public records request, please send an email to prr@pgorda.us or call (941) 575-3369.

Elections - The City Clerk is the supervisor of all municipal elections. This includes, but is not limited to, the preparation of necessary resolutions calling General and Special Municipal Elections, qualification of candidates, provision of ballot layout, staffing of all precinct voting locations, instruction for all poll workers, tabulation and declaration of election results, receipt and processing of initiative, referendum and recall petitions and adherence to all State of Florida reporting requirements.

City Boards and Committees - The City Clerk's Office posts notices of all board and committee meetings, records and transcribes minutes of all meetings, tracks and maintains all board and committee members' terms and announces vacancies to the City Council for nomination and appointment of new members. The City Clerk is also responsible for periodic review and possible amendment to all board and committee bylaws. An informational handbook is provided by the City Clerk to all new board and committee members. For a complete listing of all City boards and committees and their meeting dates, please contact the City Clerk's Office at (941) 575-3369.

Local Business Tax - All businesses located within the City limits are required to pay a local business tax (formerly known as an occupational license tax). The City Clerk's Office administers this procedure as well as assisting new business owners in adhering to local, state or federal requirements as necessary. Local business taxes run on a fiscal year calendar from October 1st through September 30th at a fee of $63.00 for a non-licensed professional with less than 20 employees and $105.00 for licensed professionals and non-resident insurance companies.


City Hall
326 West Marion Ave.
Punta Gorda, FL. 33950
Tel. (941) 575-3369
Fax. (941) 575-3365
pgclerk@ci.punta-gorda.fl.us