The City Clerk is appointed by City Council and is responsible for providing notice of the meetings of City Council, maintaining minutes of such meetings and acting as custodian of all meeting minutes, ordinances, resolutions, agreements/contracts, deeds and easements.
As the public records custodian for the City of Punta Gorda, the City Clerk receives and responds to all public records requests as provided for in State Statute.
The City Clerk also acts as the Records Management Liaison Officer for the City and establishes policies for the retention or destruction of all City records as required by law. As a manager of public records, the City Clerk oversees the legislative history of City Council and administers the City-wide Records Management Program in accordance with a State mandated Records Retention Schedule.
The City Clerk serves as the Supervisor of Elections for all City elections and/or referendums. The City Clerk coordinates membership on the City's advisory boards/committees, prepares minutes for their meetings and conducts a periodic review of all board and committee bylaws.
The City Clerk is responsible for issuing Local Business Tax Receipts for all businesses which operate at a physical location within City limits, as well as assisting new business owners in adhering to local, State and/or Federal requirements as necessary. Local Business taxes run on a fiscal year calendar from October 1st through September 30th.
Over the years, Municipal Clerks have become the hub of government, the direct link between the inhabitants of their towns and their government. The Clerk is the historian of the community, for the entire recorded history of the town and its people are in the Clerk’s care. The eminent political scientist, Professor William Bennett Munro, writing in one of the first textbooks on municipal administration, stated:
“No other office in municipal service has so many contacts. It serves the Mayor, the City Council, the City Manager (when there is one), and all administrative departments, without exception. All of them call upon it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness, accuracy, and no end of patience. The public does not realize how many loose ends of city administration this office pulls together.”